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How to Print to PDF on Windows/Mac/Chrome

Crystal Chen updated on Apr 19, 2022 to PDF Editor Tutorials | min read

There are many scenarios when you need to save crucial web pages or documents in a universal format known as PDF. In such scenarios, you won't find a better solution than printing to PDF for this purpose. It will save your target document, file, or web page as PDF locally on your system. If you have no clue how to print to PDF, you're in the right place.

This guide focuses on how to print a PDF on Windows 10, Mac, and Chrome. We are going to discuss handy utilities and tools that can help you print to PDF on your system without facing much hassle.

Part 1. How to Print to PDF in Windows 10

Here we will share with you two methods to print your files to PDF. One is EaseUS PDF Editor, and the other is Microsoft Word.

1. EaseUS PDF Editor

If you want to gain full control over your documents, you need a powerful Windows PDF editor like EaseUS PDF Editor. Along with Microsoft Print to PDF functionality, this tool has so much more to offer. You can merge PDF, edit, compress, or convert documents in just one go. In short, it entails a lot of handy edition tools to meet all your editing needs in one place before printing to PDF.

Here's a step-by-step guide on how to print PDF files in Windows 10:

Step 1. Open this program and click on "File" > "Open" to open the target file you want to print.

Open PDF file

Step 2. Then, you can now edit your document if you want. You will find all the tools that the tool offers on the top menu, as shown in the below picture.

Editing tools

Step 3. Now, click on "File" > "Print". This will open the print dialog. Here, you can customize the settings before the final print. Finally, click on "Microsoft Print to PDF" from the "Printer" drop-down menu, tap the "Print" button and name the file. Also, define where you would like to save your document.

Print to PDF

2. Microsoft Word

If you are a user of Windows 10, there is good news for you. Finally, Windows 10 entails native support for PDF documents, which include the capability to print documents or web pages straight to PDF. You will notice "Microsoft Print to PDF" functionality in the list of installed printers in any program you have installed in your Windows 10.

How to print a PDF file using Microsoft Print to PDF in Windows 10:

Step 1. To commence, open your document or webpage in a text editor such as Microsoft Word.

Open PDF with Word

Step 2. After that, click on the "File" > "Print".

Note: You can perform this from any application that allows you to print – not only Word.

Step 3. Under "Printer", select "Microsoft Print to PDF" as your printer and then click on the "Print".  

Step 4. Now, you will be requested where you want to save the file. Select the target location and a name and hit "Ok" to save.

Part 2. How to Print Files to PDF on Mac

Like Windows 10 users, Mac users are in luck when it comes to printing to PDF on Mac. You can easily print web pages, documents, or anything as a PDF using an in-built functionality. This means that there is no need for you to download any additional apps or software. Printing to PDF on Mac using the in-built feature implies converting or exporting your file to PDF format.

How to print to PDF on Mac using a built-in Printer:

Step 1. Start by opening the target document you would like to print to PDF on your system.

Step 2. Once opening the document, tap on the "File" menu and then choose the "Print" option. Or you can simply use "CMD + P" keys.

Select print option on Mac

Step 3. This will launch a printing dialog. Here, you will notice a small drop-down menu labeled "PDF". Tap on it.

Step 4. In the PDF drop-down menu, you need to choose the "Save as PDF" option.

Save as PDF

Step 5. Now, this will launch a save dialog. Enter the file name you want and select the location. Finally, click on the "Save" button.

This will save a printed document as a PDF file in the location you selected. You can view it later whenever you want to and use your preferred Mac PDF editor to edit the document as you want or share it online.

Part 3. How Print to a PDF in Chrome

Seeking ways on how to print to PDF directly in Chrome? Lately, it has become so more straightforward and quicker to print web pages or documents to PDF in Chrome thanks to various utilities available online. This section emphasizes two reliable ways you can count on whenever you find yourself in need of printing to PDF in Chrome. So, ready? Have a look below!!

1. Using Chrome Print to PDF

Print to PDF is a functionality present within the Google Chrome browser that can help you print webpages to save as PDF format. It demands no installation of any additional tool on your system or even extensions in your browser. All you need to do is install Google Chrome on your system or device to get the job done.

Step-by-step guide about printing to PDF in Windows 10 Chrome Print to PDF:

Step 1. Open the Google Chrome browser on your system.

Step 2. You now open the website URL you would like to print and save it in PDF format.

Step 3. After that, tap on the three dots menu for more options and then select the "Print" option. Or you can simply right-click the webpage you want to print and select "Print".

Print to PDF in Chrome

Step 4. Under the destination drop-down menu, you can choose the "Save as PDF" option.

Step 5. You can customize the layout as well as other Print settings if needed and then finally click on the "Save" button to save the page as a PDF document.

This will create a PDF document and save it locally on your system at the chosen location. What's more, you can even open your PDF in Chrome as it provides support as a PDF reader.

2. Smallpdf

When it comes to printing files to PDF directly from Chrome, you can also rely on Smallpdf. Especially if it is about printing files such as Word, image, PowerPoint, or Excel to PDF, you won't find any better solution than Smallpdf to get the job done. The best part is that it supports a file size maximum of 5GB and many image formats such as JPG, PNG, GIF, and more. It works with all devices and OS directly in your Chrome browser. What's more, the tool has many other features to offer in order to meet all of your PDF needs.

Step 1. Go to the homepage. Next, you need to upload your target document or file you want to print to PDF. You can either drag and drop the file or click on the "Choose Files" button.

Upload PDF document online

Step 2. Now, you just need to let the software automatically begin the print to PDF process.

Step 3. As soon as the tool converts to PDF, you can download your document, and it will be in PDF format as you want.

The Bottom Line

On this page, we have discussed some ways to print files into PDF, and which one do you prefer? Whatever you choose, we hope you can get help from this post!

About the Author

author Crystal Chen

Crystal Chen

Crystal Chen is very interested in technology products. Experiencing many technological applications like video editors, screen recorders, and PDF editors, She is willing to solve users' issues through writing tech-related articles. Through her words, you can find various solutions to solve one problem.

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