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3 Methods | How to Make a PDF Smaller to Email Attachment

Jane Zhou updated on Mar 20, 2024 | Home > PDF Editor Tutorials | min read

The PDF file size often increases due to the images and graphics that are added to it. The increased size of a PDF can, however, be inconvenient for emailing. As a result, you should know how to make PDF smaller to email. Luckily, finding PDF compressor software is not a hard task today, as long as you can find an easy-to-use tool and compatible with your device.

One of the most important characteristics of an excellent PDF compressor is reducing the file size without losing quality and keeping the original layout. Which is the most suitable tool that can meet this requirement? How to use it? This post will give you the answer.

Workable Solutions Step-by-step Troubleshooting
Fix 1. EaseUS PDF Editor Click on the "Open Files..." button to import the PDF document0...Full steps
Fix 2. Adobe Acrobat  Click on "File" > "Open", and choose the PDF you want to compress...Full steps
Fix 3. Smallpdf Click on "Choose Files" and select the file you want to compress...Full steps

How to Make a PDF Smaller for Email on Windows 10

You can use software to make a PDF file smaller. EaseUS PDF Editor is one of the best PDF compressing software on Windows platform. With its help, you can perform a wide range of functions. Nonetheless, one of the main functions of PDF editing software is to reduce the size of PDF files. If you need to find the best free PDF compressor, this is the one you cannot miss.

Its "Compress" option offers you two methods of reducing the file size, and that makes it become both suitable for those who only want to get a smaller PDF and those who want to optimize the PDF while compressing.

Some other helpful functions are also available. For instance, if you want to protect the PDF, the best way is to add a password. And EaseUS PDF Editor, this versatile PDF editing tool, can encrypt the PDF document securely for you. Some of the other known features of this PDF editor include adding watermarks to the pages, merging different PDFs, and signing with a digital signature. 

Key Features:

  • One-click compression of large PDF documents
  • Advanced Optimizing features for text, images, etc.
  • Search and replace any particular text within PDF
  • Remove background from PDF
  • Insert the footer and header to PDF easily

Steps to Reduce PDF File Size for Email Using EaseUS PDF Editor:

Step 1. Launch EaseUS PDF Editor and click on the "Compress" button to import your PDF document.

Choose Compress on Interface

Step 2. In "Compression mode", choose "Prefer quality" or "Prefer compression". The first one will give priority to the document quality; while the second will try to compress the file as much as possible. Then, choose a folder for the compressed PDF and click "Compress" to start.

Choose Compression Mode

Step 3. After compression, you will be lead to the exported PDF file on your computer.

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How to Compress Large PDF Files for Email on Mac

Adobe Acrobat is one of the best programs to compress PDFs into smaller ones, without losing any quality. Compared to other PDF compressors, it is extremely convenient because it allows fast file editing. 

Besides its compressing function, this is also one of the best OCR scanners with extensive features that will allow it to edit, search and read documents. Adobe Acrobat allows editing PDFs easily, and it supports the editing of around 200 pages. 

Steps to Compress PDF to Email on Mac:

Step 1. Launch the Adobe Acrobat software on your Mac. 

Step 2. Click on "File" > "Open", and choose the PDF you want to compress and import into the editing software.

Step 3. Once the PDF opens, click on "File" > "Reduce File Size" or "Compress PDF".

Step 4. Save the compressed file at your desired location.  

compress pdf for email with acrobat

How to Reduce PDF File Size for Email Online

If you want to reduce the file size for email attachments at an affordable rate, Smallpdf is one of the best choices to use. It is one of the most comprehensive all-in-one PDF compressors.  

Compared to other ones, it is straightforward to compress and convert PDFs using this platform. However, if you're accessing the free trial features, you will only access them for 14 days. All the extensive features for PDF compression are available only for the paid version. Moreover, in the trial period, you will only get the basic updates. 

Steps to Compress Large PDF Files to Send via Email Online:

Step 1. Go to the page of Smallpdf compressor.

Step 2. Click on "Choose Files" and select the file you want to compress. The tool will automatically start compressing the PDF.

compress pdf for email with smallpdf

Step 3. Download the compressed PDF document and save it on your computer. 

The advanced version will ensure high quality. Moreover, all the files are stored in the cloud, thereby ensuring better security. 

FAQs about How to Make PDF Smaller to Email

Check the frequently asked questions related to this topic below.

1. How do I reduce the size of a PDF to send via email?

You will need to use Adobe Acrobat. Just follow the following steps.

  1. 1. In the latest version of Adobe Acrobat, open the PDF you wish to save as a smaller file,
  2. 2. Choose "File", "Save as Other", and then "Reduced Size PDF".
  3. 3. Select the version compatibility you need and then you can click OK to save.

2. How do I reduce the file size of a PDF?

Download and install EaseUS PDF Editor, and you can follow the steps below to reduce the file size of a PDF.

  1. 1. Launch EaseUS PDF Editor and click on the "Open Files..." button to import the PDF document.
  2. 2.Choose the"Compress" option in the top toolbar, then select "Reduce File Size..."from the drop-down menu.
  3. 3. A window will pop up and ask you to set the output folder and file name for the compressed PDF. Then, click on the "Save" button to start the compressing process.

3. How do I email a PDF that is too large?

You can upload it to a cloud with the help of a file hosting service and send a link to your PDF instead of the attachment.


You may need PDF compressors for different reasons. These compressors play an important role in ensuring a better way to send an email with an attachment.

Among all those optional ones, EaseUS PDF Editor is one of the most convenient tools to make a PDF smaller to email, as it provides you with an easy and full compression process. Moreover, it will ensure that the PDF quality will remain original.

About the Author

author Jane Zhou

Jane Zhou

Jane is an experienced editor for EaseUS focused on tech blog writing. Familiar with all kinds of video/PDF editing and screen recording software on the market, she specializes in composing posts about recording and editing videos. All the topics she chooses are aimed at providing more instructive information to users.

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