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[Fixed] How to Save Outlook Email as PDF in 3 Simple Ways

Jane Zhou updated on Aug 29, 2023 | Home > PDF Knowledge Center | min read

Recently, Microsoft is making a change to its Microsoft Office branding. Microsoft Office is being renamed by Microsoft 365. After the official renaming, our article content will be updated accordingly.

Outlook emails are widely used in the field of business, and you may want to save it permanently when you receive an import email, or maybe you want to add some comments or make a few annotations before sharing it with others. At that time, saving Outlook email as PDF is a nice choice. But how?

On this page, we have compiled some easy yet effective ways to save your Outlook email message in PDF file format. Let's dive into it!

How to Save Outlook Email as PDF on Windows – Outlook 2010 or Later

If you are using a Windows 10 computer, you can easily export the Outlook email in PDF format without downloading or installing any third-party software. Check and follow the below step-by-step tutorial:

Step 1. Open the message that you want to save as a PDF.

Step 2. Click "File" > "Print" on the File tab. From the Printer drop-down menu, select the Microsoft Print to PDF option.

Select Microsoft print to PDF

Step 3. Next, click on the "Print" button.

Click on Print

Step 4. In the Save Print Output As box, choose a folder for your PDF and enter a file name. Once done, click on "Save".

Save Outlook emails to PDF

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How to Export Outlook Email as PDF File on Mac

If you work on a Mac computer, you also can export Outlook messages as PDF files with ease. To finish the task, you only need to take the following simple three steps:

Step 1. Open Outlook and select the email you want to export in PDF format.

Step 2. Right-click on the email and choose the "Print" option.

Choose on Print option

Step 3. Click on "PDF" and select the "Save as PDF" button. Then set a new file name and choose a folder to save the exported PDF file on your Mac. At last, hit Print to start.

Save Outlookj message as PDF on Mac

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How to Save Message to PDF in Outlook on iPhone and iPad

Apart from the desktop application, Outlook also has an iOS version which is designed for iPhone and iPad users. It carries a chock-full of features, has built-in calendar integration, and even provides a dedicated dark mode. Most importantly, this app allows you to convert your Outlook email to PDF:

Step 1. Open the email message, and tap the three-dot icon to the upper-right corner of the screen when it finishes loading. Then tap Print Conversation.

Choose the Outlook email

Step 2. Use the Range option to determine the pages that get "printed" onto the PDF file. Next, hit the Share icon of the PDF preview screen to continue.

Step 3. At last, choose the "Save to Files" option to save it locally on your iOS devices.

Save Outlook email to PDF on iPhone

How to Edit Saved Email PDF from Outlook

After exporting the Outlook email in PDF format, you may want to edit it, then all you need is a PDF editor with full features.

EaseUS PDF Editor is such a PDF editing program for Windows users. With its help, you can use the Drawing Markups feature to highlight the important points or take notes in the document, or you are able to add shape to PDF file as you want. Also, it allows you to add text, pictures, hyperlinks, and watermark to PDF files flexibly if needed.

Moreover, this versatile software also can work as a PDF maker, reader, converter, and compressor, which will satisfy almost all your needs about PDF. Now just try this all-in-one PDF program!

Key features:

  • Create a PDF from more than 10 file formats, including Word, Excel, PPT, etc.
  • View PDF file in different modes
  • Rearrange PDF pages by simply dragging
  • Provide OCR features to recognize text from images

Now check the below tutorials to edit your PDF files!

Step 1. Launch EaseUS PDF Editor and click "Edit". Then, choose and import the PDF you want to edit from your computer.

EaseUS PDF Editor Main Interface

Step 2. There are many editing tools. You may choose to add text, image, link, watermark, set background, edit header & Footer, etc. Always remember to save the changes with the "Save" button.

EaseUS PDF Editor Editing Tools

Step 3. When you made all the changes, click "File" > "Save as" to save it to your computer. You need to give the new PDF file a name and file location, and click "Save" in the next window to finish.

EaseUS PDF Editor Save as PDF


You may often come across the situation when you need to save Outlook emails as PDFs with attachments or images. At that time, this post comes in handy. Here you can learn three easy yet efficient ways to complete the task. Whether you use a Windows, macOS, or iOS device, you can always get help here.

About the Author

author Jane Zhou

Jane Zhou

Jane is an experienced editor for EaseUS focused on tech blog writing. Familiar with all kinds of video/PDF editing and screen recording software on the market, she specializes in composing posts about recording and editing videos. All the topics she chooses are aimed at providing more instructive information to users.

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