How to Extract Data from PDF Form Easily

Extracting data from PDF forms is tedious when done manually. Read this post and learn how to extract data from PDF form and export the data in file formats. Three powerful PDF form editors are mentioned in this post: EaseUS PDF Editor, Adobe Acrobat, and Nitro.

How many times have you used PDF forms to collect user data? No doubt, the PDF form is one of the convenient ways of collecting customer information. But the primary disadvantage of using PDF forms is that you may need to gather all the collected data by hand, and then put them up on a spreadsheet manually.

But don't worry, this article will teach you how to extract data from PDF form and export the data in a file format step by step. You can use these tools mentioned in this post to extract data from PDF forms with simple clicks.

How to Extract Data from PDF Form with EaseUS PDF Editor

EaseUS PDF Editor brings you one of the easiest ways to edit PDF files. Manual sorting and gathering of PDF form data are cumbersome, but there are huge chances of human error, particularly if the volume and numbers of PDF forms are large.

Using a powerful PDF processing tool like EaseUS PDF Editor, you can eliminate the need to gather data manually. Instead, you can directly extract PDF form data into a .fdf file with simple steps. You can also convert PDF to other formats, including editable Microsoft Word, Excel, PowerPoint, and several image formats like JPEG, PNG, TIFF, etc.

Key Features:

• Copy text from PDF and extract it
• Support both converting to PDF and converting from PDF
• Add a password to protect PDF files
• Reduce PDF size without losing quality

Apart from these, you can do a lot more such as inserting pages to PDF, merging or combining PDFs, and creating various PDF forms. If you are in need of those tools, you can click on this button to download the software.

Steps for Extracting Data from PDF Form with EaseUS PDF Editor:

Now let's see how to extract data from PDF form using EaseUS PDF Editor.

Step 1. Launch EaseUS PDF Editor and click Open on the main interface to import the PDF.

Step 2. On the top menu, click on Form. Next, click on Text Field to introduce a new fillable text field. Write the name of the Text Field on the Page.

If needed, you can also insert Check box, Drop down menu, List box, Push button and more with one simple click. Or, click More to extract data from PDF form.

Step 3. Edit the properties of the text field by clicking on All Properties. A new menu called Text Properties will emerge. Select the options according to your needs.

How to Extract Data from PDF Form with Adobe Acrobat

Adobe Acrobat is a well-known program for PDF editing, and this tool is one of the oldest and the most reliable tools for processing PDFs the way you want. 

You can sign a PDF with e-signature, add comments to PDF, and share PDF links with others easily. Adobe Acrobat Pro allows you to create a password-protected PDF or prevent others from copying or modifying PDF data. That is why you can trustingly store the data in PDF forms using this software. Let's see how you can extract data from PDF form with Adobe Acrobat Pro.

Features:

• Edit PDF texts and images
• Convert PDFs into editable Word, Excel, or Powerpoint files
• Password protect PDF

Steps for Extracting Data from PDF Form with Adobe Acrobat:

After collecting PDF forms, follow these steps to extract data from them using Adobe Acrobat.

Step 1. Open Adobe Acrobat on your computer.

Step 2. Look for the "Forms" icon, click on it, and select "Manage Form Data" followed by "Merge Data Files Into Spreadsheet". A dialog box saying "Add Files" will open.

Step 3. Now, choose a file format in the "Select File Containing Form Data" pop-up window.

Step 4. You'll now see the form files you want to extract data from. Highlight them and click "Select".

Step 5. Once the file opens, go to the secondary toolbar and click "Export" > "Export Selected". A dialog box named "Select Folder To Save File" will open.

Step 6. Now, specify a name, location, and file format (CSV or XML) for the file. Click on "Save".

How to Extract Data from PDF Form with Nitro

Nitro Pro allows you to convert PDF files into an Excel sheet without any hassle. You can export whole files, a range of pages, or multiple files in a single task. With Nitro Pro, you can easily and effortlessly convert tabular data on PDF files into an Excel sheet.

You can also build and fill forms, review and annotate, or combine multiple PDFs using Nitro Pro. Let's see how to extract data from PDF form and turn it into an editable spreadsheet using Nitro Pro.

Features:

• Convert between PDF and other Microsoft formats such as Word, Excel, Powerpoint
• Add watermark to PDF
• Edit, sign, and share PDFs
• Encrypt the PDF with password

Steps for Extracting Data from PDF Form with Nitro:

Step 1. Open Nitro Pro on your computer. Go to the "Convert" group on the "Home" tab and click "To Excel".

Step 2. Click "Add Files" and add the PDF forms from which you want to extract the data.

Step 3. Now, you'll have options to do the following:

• Reorder the documents by clicking on "Move Up" or "Move Down" or removing a document from the list.
• Choose specific pages by clicking on "Choose Pages" and entering the page numbers or range.
• Include multiple PDF documents by marking the checkbox next to "Include all open PDF documents".

Step 4. Now, select the location to save the converted file.

Step 5. Click "Convert" to complete the conversion.

Conclusion

Extracting data from PDF forms is not a cumbersome and manual process. You can use any of the above three tools to extract data from PDF forms and turn them into editable spreadsheets.

You can use the powerful EaseUS PDF Editor tool to perform this task. This tool is a complete PDF editing tool with several useful features, including reducing the size for easy email transmission or saving storage space. Or, you can use any of the other two tools, viz., Adobe Acrobat and Nitro Pro, to extract the data quickly and easily.